Ability to Scale

Microsoft 365 operates on a subscription-plan basis, with costs determined by the number of users. Moreover, this structures enables businesses to avoid making large upfront payments, which is advantageous if some employees do not require access. Instead, paying a modest monthly fee per user allows for flexibility when adding or removing users, thereby supporting growth and improving cash flow, which is critical for small businesses with limited resources. Additionally, Microsoft 365 can be turned off when not in use, providing even more flexibility. 

The Ability to access something using a mobile device 

By facilitating remote work, Microsoft 365 eliminates the need for employees to navigate through heavy traffic, enabling productivity. Additionally, working in comfortable environment boosts morale and productivity. Furthermore, with Microsoft 365, employees can access synchronized information across multiple channels, including emails, calendars, and contacts, ensuring team schedules are accessible on-the-go. 

Furthermore, Microsoft 365 SharePoint libraries enable files to be saved to the cloud., where they can be synchronized with OneDrive for Business on office computers and mobile devices. Therefore, this feature enables employees to view, edit, and share documents from anywhere, improving workflow efficiency. 

Efficient Exchange of information 

Microsoft 365 ensures that your messages will reach your employees through Microsoft Exchange Active Sync, allowing mailbox data to be synchronized with mobile devices. Additionally, this features enables employees to access their email from anywhere, reducing communication delays. Moreover, Lync, a component of Microsoft 365, provides instant messaging and video conferencing capabilities, allowing for seamless communication among multiple employees. Therefore, push notification keep employees informed pf new invitations, ensuring that nothing falls through the cracks. 

Enhanced Security Measures 

Storing your data in the cloud can help prevent data loss in the event of a disaster. Moreover, Microsoft 365 provides various security features that differ according to the selected plan for your business. Here are a few examples:  

  • Two-factor Verification

Multi-factor authentication enhances security by requiring an additional layer of verification upon sign-in, such as a code sent to your phone. Additionally, even if hackers crack your password, they still cannot access your files. Therefore, Microsoft 365’s Azure AD multi-factor authentication further strengthens security with a combination of password, unique item, and biometric data like fingerprints for identity authentication. 

  • Management of Mobile Devices

Enabling remote work through mobile devices means granting access to your company’s information, which can pose a potential risk of data exposure if these devices are lost or stolen. Luckily, Microsoft 365 provides measures to enable you to control what employees can access and makes it easy for you to erase data from misplaced devices.

  • Email encryption and prevention of data loss 

Companies that generate revenue from personal information have a heightened responsibility to protect such data, as demonstrated by Equifax’s costly mistake. To avoid significant penalties, its crucial to implement email encryption and customize data loss prevention policies based on your organization’s specific requirements.

  • Lowered Expenditures 

By migrating to Microsoft 365, you can save costs in the following areas:

  • Applications  

Microsoft 365 operates on a subscription based-model, allowing you to pay for the software you need. Additionally, this means you can choose various subscription tiers for each employee group based on their job requirements. Moreover, the flexible mix-and match plans offered by Microsoft 365 enable you to allocate your budget towards only the necessary software. Therefore, by subscribing can also help small businesses avoid significant upfront costs of purchasing new software and the need for separate payments to upgrade the software. 

  • Machinery

Storing data in the cloud eliminates the need for additional servers, resulting in operational efficiency. Additionally, employees can work remotely using their mobile devices, saving on expensive hardware and office space. Moreover, this also reduces the need for costly air conditioning, impacting the company budget positively. Furthermore, Microsoft 365 eliminates the need to hire additional staff, managing your payroll budget more effectively. However, Microsoft 365 services are not a one-size-fits-all solution. Therefore, it’s crucial to evaluate your needs and get recommendations from experts. At Mage IT Service, we offer fixed- price migrations from on-site to hosted services. Contact us today if your business is within Rock Hill, Columbia, or 177 corridors to connect with a technician and achieve your productivity goals.